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Free quote template

Printer & Copier Service quote template

Printer and copier service is repeat business built on response time and transparent pricing. Your quote should name the device, the fault or service, the parts and toner, and — for contracts — the cost per page and what the service level covers.

Example printer & copier service quote

Example printer & copier service quote
Office copier service & maintenance plan
Prepared for: Office with 2 multifunction copiers
Quote
Line items of the example printer & copier service quote
DescriptionQtyUnit priceAmount
Call-out & diagnosis, A3 multifunction copier1 visit$85.00$85.00
Fuser unit, supply & fit1 pc$240.00$240.00
Preventive maintenance kit & cleaning1 job$120.00$120.00
Maintenance plan, 2 devices (monthly)1 month$69.00$69.00
Subtotal
$514.00
Tax 8%
$41.12
Total
$555.12
Notes: Plan includes 2 preventive visits per year and next-business-day response. Toner and paper not included. 12-month term. Prices are illustrative examples, not market rates.

What to include in a printer or copier service quote

  • Device make, model and serial number
  • Fault description or service type
  • Parts, consumables and their warranty
  • Labour and call-out fee
  • For contracts: response time, visits, cost per page
  • Contract term and cancellation

Pricing tips for printer and copier service technicians

  • Quote repairs with the device model so customers can compare against replacement.
  • Offer a maintenance plan as an optional line on every repair quote.
  • For contracts, show cost per mono/colour page and the minimum monthly charge.
  • Put response times in writing — that is what customers are really buying.

Send it as a link and get it accepted online

With QuoteNod you build this printer or copier service quote on your phone, totals and tax are calculated for you, and you send it by WhatsApp, email or link. Your customer opens it without an app, can download a PDF, and taps Accept or Reject — you see the answer on your dashboard instantly.

Printer & Copier Service quote FAQ

What should a copier service quote include?

Device details, fault, parts, labour, call-out fee and — for contracts — response time, included visits and cost per page.

How do I price a printer maintenance contract?

Per device per month or per page, with response time and included visits clearly stated.

When should I recommend replacement?

When the repair costs more than roughly half the value of a comparable device; say so in the quote notes.

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