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Free quote template

HVAC Technician quote template

HVAC quotes are high-ticket and comparison-shopped. Customers want to see equipment models, efficiency ratings, what the installation involves and what is covered by warranty. A well-structured quote — ideally with options — turns a confusing purchase into an easy decision.

Example hvac technician quote

Example hvac technician quote
Central AC replacement – 3 ton
Prepared for: Single-family home
Quote
Line items of the example hvac technician quote
DescriptionQtyUnit priceAmount
3-ton 16 SEER2 condenser + matched coil1 set$4,200.00$4,200.00
Remove & recycle old system1 job$250.00$250.00
Installation, line set, pad & electrical disconnect1 job$1,650.00$1,650.00
Smart thermostat, supply & setup1 pc$220.00$220.00
Subtotal
$6,320.00
Tax 8%
$505.60
Total
$6,825.60
Notes: 10-year parts warranty (registration required), 2-year labour warranty. Permit included. Ductwork modifications quoted separately if needed. Prices are illustrative examples, not market rates.

What to include in a HVAC job quote

  • Equipment brand, model, capacity and efficiency rating
  • Installation scope: line sets, pads, electrical, drains
  • Removal and recycling of old equipment
  • Permits and inspections
  • Parts and labour warranty terms
  • Maintenance plan options

Pricing tips for HVAC contractors

  • Offer two or three equipment tiers so customers choose rather than shop elsewhere.
  • Put the warranty terms on the quote — they justify a higher price.
  • List diagnostic and service-call fees separately from repair work.
  • Mention available rebates as a note, but quote the price before rebates.

Send it as a link and get it accepted online

With QuoteNod you build this HVAC job quote on your phone, totals and tax are calculated for you, and you send it by WhatsApp, email or link. Your customer opens it without an app, can download a PDF, and taps Accept or Reject — you see the answer on your dashboard instantly.

HVAC Technician quote FAQ

How do HVAC contractors write a quote?

List the equipment with specs, the installation scope, removal of old units, permits, warranty and the total, ideally with good/better/best options.

Should an HVAC quote include the model number?

Yes — it lets the customer compare like for like and builds trust.

How long should an HVAC quote be valid?

Equipment prices move quickly; 14–30 days is typical.

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